Specifications Recording

Restrictions can be defined at different levels for the various recording modules.


The global default values are defined in the settings: Production, [Workstations] tab, [Global settings] button.

In addition, restrictions can be defined per workstation (sorting system, computer), service and customer/cost center.

The defined settings are applied according to the following priority:

Level of definition Priority
Global
[TableID=1632]		 1 (lowest priority)
Workstation (sorter/sorting system/workstation/computer)
[TableID=1631]		 2
Power
[TableID=1630]		 3
Customer/cost center (advance ruling, AZD only)
[TableID=1629]		 4 (highest priority)

If a global setting is defined, as well as one for the workstation and the customer, but not for the service, the customer's setting is used.

Setting Value Remark
0101: Address input Country only
Country, postcode-city
Country, zip code city, street
Country, zip code city, street, house no.
Country, zip code city, street, house no., name
Country, zip code city, street, house no., name (multiline)		 Subject: MS/OS-AZD
The fields for entering the address/name are displayed according to this setting.
If the name can be entered in multiple lines, this is done via the button next to the name field.
0102: Display button 'Receiver routing direct input' Button visible
Button not visible		 Defines whether the "Recipient routing direct input" button is available/visible.
Subject: MS/OS-IHS
0103: Fix IHS receiver display Checkbox visible
Checkbox not visible		 Defines whether the 'Fix recipient' checkbox should be displayed.
Subject: MS-IHS & MDE only
0104: Receiver name check No check
Name must be present
Manual check		 No check: no recipient name necessary Name must be present: check of at least 4 consecutive alphanumeric characters in the field. If not present, the cursor moves to the name field and a name must be entered. Manual check: cursor is ALWAYS placed in the name field so that the user can check the name (e.g. for 'ENTER').
0120: Input service provider Enter and select the (CEP) service provider (Yes/No)
Yes: visible/possible
No: invisible/impossible		 Subject: MS/OS-AZD & MDE
Default setting: No (invisible/impossible)
If <Yes> is selected, the service provider is automatically selected according to the setting Default service provider ID
0121: Enter order identifier No input possible
Mandatory available
Optional input		 Subject:
MS / OS-AZD / OS-IHS & MDE
0122: Enter district structure Selection possible
Selection not possible		 If the selection is possible, the operator can choose. Otherwise, the default setting is used.
0123: Consignor input Field visible
Field not visible		 Subject: MS/OS-IHS
0124: Input power Selection possible
Selection not possible		 If the selection is possible, the operator can choose. Otherwise, the default setting is used.
Concerns:
MS/OS-AZD, MS-IHS, MDE
0125: Enter planned delivery date Selection possible
Selection not possible		 Subject:
MS / OS-AZD / OS-IHS
0126: Enter order date Selection possible
Selection not possible		 Subject:
MS / OS-AZD / OS-IHS
0130: Enter alternative code No input possible
Mandatory available
Optional input
Optional input for printing		 Subject: All data entry modules incl. MDE
0131: Uniqueness alternative code Not unambiguous
Mandatory unique
Optional		 Subject: All data entry modules
Defines whether the recorded alternative code must be unique system-wide.
-Not unique: There is no check for uniqueness
-Mandatory unique: No consignment can be entered with an alternative code that already exists in the online database (not archive). If this is attempted, a corresponding error message appears.
-Optional: If a consignment is entered with an existing alternative code, you will be asked whether the new consignment should still be entered.
ATTENTION:
- The setting"0130: Enter alternative code" has priority!
- An empty alternative code is NOT checked for uniqueness!
0140: Enter sender address No recording
Recording mandatory
Recording optional		 Subject: All entry modules
Defines whether the entry of the sender address is impossible, optional or mandatory. If the mandatory entry option is defined, a sender address must be entered for the shipment (otherwise the shipment cannot be saved).
0145: Enter person as cost unit Selection of person not possible
Selection of person mandatory
Selection of person optional		 Subject: MS/OS-AZD & MDE

Defines whether persons can/must be selected as cost objects.

Selection of person not possible: A customer/cost center must be selected as cost object
Selection of person mandatory: A person must be selected as cost unit
Selection of person optional: A customer/cost center or a person can be selected as cost unit

The setting determines which buttons are displayed to select the cost unit and which keyboard shortcuts (hotkeys) are available.
When saving a shipment, the system checks whether the cost unit is selected according to this setting.

Restrictions:
- The setting is only supported in the MS/OS-AZD modules
- The setting is not available at "Customer/cost center" level
- The setting is only effective if a valid IHS license is available
0150: Input format Input field available (Yes/No) Defines whether the field for entering the format is displayed.
Applies to:
MS/OS-AZD, MS-IHS
0151: Capture format Always enter format
Enter format if necessary
0152: Fixation format No fixation possible
Always fixate
Fixation possible
0153: Default setting Fix format checkbox Selected
Not selected
No change
0160: Input weight

Input field available (Yes/No)

Defines whether the field for entering the weight is displayed.
Applies to:
MS/OS-AZD, MS-IHS
0161: Recording weight

Always record weight
Record weight if necessary

0162: Fixation weight

No fixation possible
Always fix
Fixation possible

0163: Default setting Fix weight checkbox

Selected
Not selected
No change

0164: Calibrated weight recording

Yes / No, Default: No

Defines whether calibrated weight recording is mandatory. If this option is activated then
- no manual entry possible
- Fixing is not possible
- a scale with alibi memory must be configured and active at the workstation
0165: Weight: Maximum value [g] 0 ... 32767, default = 32767

Maximum permitted consignment weight for registration
0166: Weight: Minimum value [g] 0 ... 32767, default = 0

Minimum required consignment weight for registration
0170: Fix IHS cost unit display

Option available
Option not available

Defines whether the "Fix" option is included in the "Cost unit selection mode" combo box.
Applies to: MS/OS-IHS & MDE
0171: IHS recipient is cost unit No input possible
Mandatory available
Optional input		 Subject: MS/OS-IHS, MDE
Defines whether the "Recipient" option is included in the "Cost unit selection mode" combo box.
No entry possible:
Show cost unit, entry mandatory
Mandatory available:
Do not display cost unit, recipient is displayed and must be entered.
Optional entry:
Show cost unit, entry not mandatory
0172: MBS has priority over workplace Yes / No, Default: Yes Subject: MS/OS-IHS
When determining the logistics unit of a recipient, defines the priority of mailbox system assignments compared to work centers.
In principle, the logistics unit is determined as follows:
1) Service-specific LU(s) for mailbox system
2) Service-specific LU(s) for workstation
3) Standard LU(s) (performance-independent) for workstation
If setting = Yes (default):
- LUs from 1)
- if none then LUs from 2)
- if none then LUs from 3)
If setting = No:
- LUs from 1)
- LUs from 2) that are not in the same house as 1)
- if no LUs from 2) then additionally LUs from 3)
0173: Routing: Sender has priority over recipient Yes / No, Default: No Subject: MS/OS-IHS
Defines the priority of routing by sender address compared to "normal" recipient addresses when determining the recipient.
0180: Standard camera profile for MS/OS Name of a defined camera profile Subject: All modules
Determines the camera profile selected by default.
With MS-AZD/IHS, this profile is used for the photo function. If the camera profile defined here does not exist, the "Standard" profile is automatically used.
0181: Save image of recipient address for combo camera Yes / No, Default: Yes Subject: OS-AZD/IHS
Defines whether the image of the cropped recipient address should also be saved in addition to the full image when using a combo camera.
0182: Format recognition for dark letters Yes / No, Default: Yes Applies to: All modules, only available at the Global and Workstation levels.
Defines whether the specific algorithm for the format recognition of dark/brown letters is used. The setting can be made globally and per workstation. Switching this off can be useful if the mail item images are unevenly illuminated due to special (ambient) lighting.
ATTENTION: Changed settings are only effective after a restart of CodX PostOffice !
0201: Display work instruction

Field visible
Field not visible

Subject: MS/OS-AZD
0202: Display district

Field visible
Field not visible

Subject: All modules
0203: Display article

Field visible
Field not visible

Subject: All modules
0204: SI display

Field visible
Field not visible

Defines whether the sorting information (SIX) is displayed.
Subject: All modules
0205: Display delivery info

Field visible
Field not visible

Defines whether the delivery information is displayed.
Subject:MS/OS-AZD
0206: Display recording statistics

Field visible
Field not visible

Subject: All modules

The setting can only be made globally and at sorting system level (workstation/computer).
0207: Display IHS receiver tooltips Do not show tooltips
Show tooltips

Defines whether tooltips for the current entry are displayed in the IHS recipient list.
Displaying tooltips may impair performance.
Affects: MS/OS IHS only
0301: Print shipment label

No consignment label
Consignment label mandatory
Consignment label optional

Subject:
MS / OS-AZD / OS-IHS
 ATTENTION: If 'No shipment label' is set, no address label will be printed!
0302: Print display

Button visible
Button not visible

Subject: All modules
0303: Print last label again

Button visible
Button not visible

Defines whether the 'Print last label again' button is displayed.
Subject: All modules
0304: Default setting Print checkbox

Selected
Not selected
No change

0305: OS-AZD: Print address label for manual address entry Do not print
Always print
Optional (inquiries)		 Subject: OS-AZD only
Default value: Always print
Defines whether an address label is printed when the recipient address is edited manually in the OS-AZD module.
0310: Option 'Speedlabel' Not selected
Always selected
Optional/Manual		 Subject: MS/OS-IHS
Default value: Optional/Manual
Defines whether/how the 'Speedlabel' checkbox is available in the user interface.
Not selected: Checkbox is disabled and inactive (cannot be activated)
Always selected: Checkbox is disabled and active (cannot be disabled)
Optional/Manual: Checkbox is enabled and can be set manually
0311: Control/Focus after 'SpeedLabel' processing 0..38, default = 0 Subject: MS/OS-IHS
Defines the field/control on which the focus/cursor is set after successful SpeedLabel processing. If the specified control is not available, the focus is not changed. For the available fields/control elements, seeConfiguration of font sizes and enter order (focus control)
0321: Input mass recording (MS-AZD only) On: Input possible
Off: Input not possible		 Subject: MS-AZD module only!
The setting controls whether the input fields/buttons for mass recording are available.
Default setting: Off (input not possible)
If mass recording is switched on, certain other dependent input fields/buttons are automatically deactivated (photo function, digitization).
0322: Recording multiple copies Show input fields for multiple copies (Yes/No)
Default value: Yes		 Subject: MS/OS-AZD
0323: Copy shipment: Alternative code Copy alternative code (Yes/No)
Default value: Yes		 Defines whether the alternative code of the original shipment should also be copied when copying a shipment.
Subject: All modules
0401: Standard service provider ID Defines the (CEP) service provider that is automatically selected when the input service provider is activated.

Subject: MS/OS-AZD & MDE
Default setting: -2 (no change)
Possible values:

  • -2: no change (set service provider is not changed, default setting)

  • -1: <According to district administration> (select service provider automatically according to definition in district administration)

  • >= 0: Select service provider with this ID

The following service provider IDs are currently supported:

ID CEP service provider
6 DHL Express
50 TNT Express GmbH
89 DHL Parcel
90 Federal Express Corporation Inc.
91 DPD Dynamic Parcel Distribution GmbH + Co KG
95 UPS United Parcel Service
0402: Default power UPOC

Performance (UPOC)

UPOC of the standard service.
This service is automatically selected when the customer (cost unit) is changed.
ATTENTION: All settings are determined by this service!
Concerns:MS/OS-AZD & MDE
0403: Set power at start recording and customer change

Keep selected power
Set default power
Service must be selected

Subject: MS/OS-AZD and MS/OS-IHS & MDE
Default setting: Retain selected service
The service is set accordingly at the start of data entry and when the cost unit is changed.
0411: Address label print recognition country under (%)

Numerical value (percentage)

If this value is below the specified percentage, an address label is printed with the corrected address.
 (recommended value: 0)
0412: Address label print recognition zip code under (%)

Numerical value (percentage)

If this value is below the specified percentage, an address label is printed with the corrected address.
/recommended value: 100)
0413: Address label print recognition location under (%)

Numerical value (percentage)

If this value is below the specified percentage, an address label is printed with the corrected address.
 (recommended value: 92)
0414: Address label print recognition district under (%)

Numerical value (percentage)

If this value is below the specified percentage, an address label is printed with the corrected address.
 (recommended value: 0)
0415: Address label print recognition street under (%)

Numerical value (percentage)

If this value is below the specified percentage, an address label is printed with the corrected address.
 (recommended value: 85)
0416: Address label print recognition house number under (%)

Numerical value (percentage)

If this value is below the specified percentage, an address label is printed with the corrected address.
 (recommended value: 0)
0416: Address label printing Recognition of house number range below (%)

Numerical value (percentage)

 If this value is below the specified percentage, an address label is printed with the corrected address.
(recommended value: 0)
0431: OS-AZD Workflow

Optimized for OCR capture
Optimized for manual capture

Subject: OS-AZD only
Default value: Optimized for OCR capture
Defines the internal process flow of the OS-AZD module and optimizes the user interface accordingly.
0433: Number of OCR repetitions in the event of an error (max. 10) Numerical value, default value = 2

Subject: OS-AZD, OS-IHS
0441: Use Pitney gear sequence sorting Checkbox Yes / No Subject: MS/OS-AZD
Defines whether the aisle sequence number should be requested by the Pitney Web Service, appended to SIX, saved and printed on the consignment label (Yes/No)
For further information, see Pitney aisle sequence sorting.
0501: Image capture Image capture allowed/not allowed (Yes/No)
Default value: No		 Subject: All modules
The setting can only be made at sorting system level (workstation/computer)!
If the setting is "No" (deactivated), no image capture is possible and the corresponding icon is not visible. This also applies if a BE license is available.
0502: Photo function

No photo possible
Photo mandatory
Optional photo

Affects the "Photo after each shipment" flag.
The "Photo" button is not displayed for "No photo possible".
0503: Saving the images from the capture process - No saving of images
- Always save images
- Save images only if not overwritten by photo dialog		 Subject: All capture modules
Defines whether the images of the address and/or format camera recorded when capturing a consignment are saved with the consignment.
Default value: Always save images
  • No saving of images
    The recorded images are not saved
  • Always save images
    The recorded images are always saved, even if additional new images are captured with the photo dialog
  • Only save images if not overwritten by the photo dialog
    The recorded images are only saved if no new images of the corresponding type are captured using the photo dialog
0551: Direct/pre-digitization of incoming mail

Checkbox, default value: switched on/active

Subject: MS/OS-IHS only
Defines whether the recorded consignment is digitized directly (active) or indirectly (inactive).

Active = direct/pre-digitization
If the consignment needs to be digitized, the scanner icon is visible (scan area red). When the consignment is saved, the dialog for digitizing the consignment appears automatically. The consignment is routed directly to the effective destination. If "Individual selection" is defined for the digitization of the consignment, routing to the workstation/logistics unit for digitization takes place.

Inactive = Indirect digitization
The exact behaviour depends on option 500: Automatic follow-up process on capturein the digitization settings. If this option is deactivated and the consignment has to be digitized, the consignment is routed to the workstation/logistics unit for digitization.

See also:
Digitization process
Direct digitization
0552: Digitization of outgoing mail

- No digitization
- Mandatory digitization
- Optional digitization
Default value: Optional digitization

Subject: MS/OS-AZD only
Defines whether the consignment content is to be digitized (scanned).
"No digitization": Function is not available, scanner icon is not displayed.
"Optional digitization": Function optional, scanner icon visible (scan area blue).
"Mandatory digitization": The scanner icon is visible (scan area red), thedialog for digitization appears automatically when the consignment is saved.
0553: Confirmation of receipt Must a confirmation of receipt be provided?
Checkbox (Yes / No)
Default value: No

This can be used to define whether a confirmation of receipt is required. If receipt of the consignment is not confirmed, even though this is required, the recipient receives a reminder (you have mail). If there is still no confirmation, the post office is informed (you have mail).

This setting can only be made at the Global and Performance levels.
0602: Search forwarding address for new entry only for set service provider Only use the set service provider (Yes/No)
Default value:No		 Defines which service provider is used for the district search of forwarding addresses (Redress) when new consignments are entered.
Yes: The currently selected service provider is used for the district search.
No: The service provider is (reset) to <according to district administration> and thus searched for.
Subject: MS/OS-AZD
0603: Search forwarding address for post-processing only for set service provider Only use the set service provider (Yes/No)
Default value:No		 Defines which service provider is used for the district search of redirection addresses (Redress) when post-processing consignments.
Yes: The currently selected service provider is used for the district search.
No: The service provider is (reset) to <according to district administration> and thus searched for.
Subject: MS/OS-AZD
0701: Sorting system

Checkbox Yes / No

Setting only at workstation level
This determines whether the workstation belongs to a sorting machine. All these workstations are then listed in the Machine production settings under Sorter. The sorting compartments for the sorter can then be defined there.
0702: Sorting system with CxLetterScan

Checkbox Yes / No

Setting only at workstation level
No check mark: No CxLetterScan connected to the computer
Check mark:CxLetterScan connected to the computer
0703: Centormail BBS/UPOC

No Centormail connected to the computer
Centormail connected to the computer

Setting only at sorter level
0711: ELFK type

- None ELFK
- ELFK V1/V2
- ELFK V3
Default value: None ELFK

Subject: All capture modules
The setting can only be made at sorting system level (workstation/computer)!
Defines the hardware type of the ELFK (electronic format recognition) connected to the sorting system.
0712: Scale type

No scale
SBI protocol
Alibi memory

Setting only at workstation level
0900: Start entry sequence for shipment entry on MDE Entity numbers separated with semicolon
Example: 1;2		 Only applies to shipment registration with MDE
The input values for shipment registration with MDE devices are defined here. Only those entities are listed that are required once for all consignments.
Possible input entities:
1) Service
2) Cost unit
3) Consignment UPOC
4) Alternative code
5) Recipient
6) Order identifier
7) Service provider
8) Sender (universal address)
99) Confirmation display
0901: Repeat entry sequence for shipment entry on MDE Entity numbers separated with key point
Example: 3;99		 Only applies to shipment registration with MDE
The input values for shipment registration with MDE devices are defined here. Only the entities that must be entered for each consignment are listed.
Possible input entities: see 900 above:
0902: Attributes displayed in the list for shipment entry on MDE Entity numbers separated with key point
Example: 1;2;3		 Only applies to shipment registration with MDE
The input values for shipment entry with MDE devices that are displayed in the list are defined here.
Possible input entities: (see 900 above: without the 99)
0903: Enter shipment UPOC for shipment entry on MDE Input possible (Yes/No) Defines whether the shipment UPOC can be recorded.
Subject: MDE
0904: Delay of automatic search [s] after entry during shipment entry on MDE 1 to 20 seconds Defines how quickly after an entry, the corresponding entity is automatically searched for and displayed in the results list.
Subject: MDE

Standard MDE settings for shipment recording

The following values should be set in the MDE settings:

  • 0900: 1;2

  • 0901: 3;99

  • 0902: 1;2;3

  • 0903: Yes

The following values can also be set:

  • 0120: Input service provider

  • 0121: Enter order identifier

  • 0124: Input power

  • 0130: Enter alternative code

  • 0502: Photo function

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