Digitization

In this dialog, shipments can be digitized indirectly. This means that existing shipments are scanned again and prepared for the subsequent digitization process with the shipment event Digitization. The prerequisite is that a shipment has already been correctly entered in the system.
The consignment UPOC can either be entered via the keyboard, read in using a hand scanner or it is printed on one of the documents to be scanned.
After the documents have been scanned successfully, the recognized elements on the letter can be processed in a list if a mandatory or optional attribute is missing or invalid (e.g. invalid consignment UPOC).
With the selection of image processing it can be controlled which elements (e.g. consignment UPOC, alternative code etc.) should be recognized on the consignment.
Additionally, sublabels for shipments can be printed in this dialog.

View

In the first place of the dialog is the input line for the shipment UPOC. This is followed by the scanning dialog with the list of the determined attributes on the scanned documents. At the last position of the dialog there is a status line, which displays information about the running process or errors during the digitization. Next to the input line for the shipment UPOC are the three buttons for the scan, label print or exception processing modes.

Operation

• Shipment UPOC
  If you want to assign the documents scanned in below to a shipment, enter the shipment UPOC here or read it in using a hand scanner. The automatic search of the UPOC takes place after a short time delay of 1.5 seconds, so that it is prevented that UPOC's are checked and used if valid during the input to the short UPOC. If the consignment UPOC is present on the document to be scanned, you do not have to do anything else, it will be recognized automatically.

• Scan
  When this button is pressed, the button color changes to green and the Scan or Digitize mode is active. This applies to the processing of single items. If the Stable processing mode is active, this button is deactivated.

• Label printing
  When this button is pressed, the button color changes to green and the label printing mode is active. This means that each shipment UPOC that is entered or read in via a hand scanner triggers a sublabel printout. Afterwards, the mode automatically changes back to scanning or digitizing mode, unless the label print was fixed with the "Fix" activation box.

• Exception processing
  When this button is pressed, the button color changes to green and the exception processing mode is active. This means that every shipment UPOC that is entered or read via a hand scanner triggers exception processing for this shipment. In this case, the shipment is necessarily rebooked for physical delivery and, if activated, a label is printed out.
  Exception processing is always confirmed with a message dialog.
  Please note that exception processing is possible either in single scanning of shipments or in batch processing. The criteria for recognizing whether a shipment is transferred to exception processing are the size of the generated shipment document and the e-mail address of the recipient. Set these parameters for detection in the digitization settings.

• Fix
  With this activation box, the mode is fixed to the currently set mode, it also no longer automatically switches back to scan mode.

• The operation of thescanner dialog is described in the corresponding help of the link. The process flow during scanning can also be seen under Digitizing Process Flow.

• Image processing
  Select an image parser rule from the display list. All elements with the set image parser rule are searched.

• Save
  Saves the shipment with the displayed attributes in the list and the scanned documents.

• Save/Scan
  Saves the shipment with the displayed attributes in the list and the scanned documents and automatically starts the next scan. The previously entered or scanned UPOC is discarded.

• Cancel
  The data read in so far is discarded, no shipment data is saved (not available for batch processing!).

• Save/Close or OK
  Saves the shipment with the displayed attributes in the list and the scanned documents and closes the dialog.
  (Note: you will see this button only if the scan dialog is a separate window).

• Activate Autoscan
  If this checkbox is active, the next scanning process will be started immediately after saving a document (no matter if manually or automatically). The scanner will then wait until one or more documents are inserted.

• Batch processing
  If this option is enabled, the documents will be scanned for digitization, all those that are on the scanner. These scanned documents should each start with a consignment UPOC, so that the individual consignments can be separated. The processing and saving of the items happens in the background, the status about running jobs can be found in the information field below the list of items.
  Please note that in this mode the input line for the consignment UPOC is locked, because it must be present on the scanned sheets.
  The setting on batch processing (whether it is active or not) is saved in the computer's registry and reloaded the next time CodX PostOffice is started, so the setting always remains the same.
  The exception handling detection works the same in batch mode, but it is mandatory to have the license for 'Individual Follow-up Process Mail Capture IHS'.

Dialog processing

After the successful scan, all found attributes are displayed in the list. Elements that are optional and do not contain any values are displayed with blue background color, elements that are mandatory and do not contain any valid values are displayed with red background color. The mandatory entries must first be entered manually in the "Value" column, otherwise the transmission cannot be saved.
As soon as all required values have been entered or also automatically detected by the scanner, the shipment can be saved. If the "Enable Autoscan" option is active, this will be done automatically.
If the shipment already contains contents, a confirmation dialog will ask if the new contents should be attached, if not, the existing ones will be deleted before.

Shipments for which exception processing has been activated are posted directly to normal delivery.

Batch processing

After successful scanning, the system switches back to normal standby mode. Please note that batch processing only works if all elements in the selected image processing are not allowed to be mandatory and/or optional.

If errors occur during automatic processing in the background, the job is completed and the shipments that were processed correctly are saved. The others are displayed in an error dialog and can be reported as a support case. If there is already shipment content on the shipment, it will be deleted.

Shipments for which exception processing has been activated are posted directly to the preparation for the subsequent delivery process.