R-Scan

Machine-readable letters are franked with the franking machine. The letters are then scanned again via the scanned again via the R-Scan module. The franking value, barcode of the sender the sender, the cost centre or a file number and the item number (for and the consignment number (for registered mail) are read and linked together. In addition, the recipient's address is recognised and read in. The recognition of all elements of a letter can be flexibly defined by means of an defined by means of an image parser rule and can thus be adapted to any letter format and position. position of the elements of a letter.
In order to handle errors during the recognition, it is possible to define by means of the setting how the item information should be processed, whether as a fixed setting whether it should be used as a fixed setting or read from the letter item. should be read from the letter item. In case of an error the scanning process can be aborted by means of a setting.

View

The dialog is divided into 3 units. The top part of the dialogue consists of the settings for the module R-Scan, which shows the different settings by means of a tab. settings by means of a tab. The middle part contains the scanner dialogue with which the the consignments are read in and displayed. In the lower part which can be adapted in its size by means of a splitter, is the user log in which the scanning and sending processes of the and sending processes of the module are logged continuously.

R-Scan process

The R-Scan process is as follows:

• All settings in the tab are correct

• The scanner is ready and in the scanner dialog the corresponding the corresponding scanner and profile is selected

• Insert consignments

• Press the "Scan" button

• The user log entries are filtered for the new scan the new scan process, so that only the current process is displayed. process is displayed.

• All items are scanned in the scanner, the letters are scanned by ImageParser and the letter elements defined in the defined in the selected ImageParser rule are recognized. recognized.

• The transmission is saved with the detected or The transmission is saved with the detected or set fixed values.

• There is a log entry with detailed information about the about the scanning process in the user log.

• In case of error, the scanning process is aborted, in case of success, the scan continues with the next letter.

Operation

The operation of the scanner dialog and the user log are described in the corresponding help of the link.

Use-Case R-Scan

General

On this tab the ImageParser rule which should be used for the scanning process. It only those ImageParser rules are listed which are intended for the module "R-Scan", this name is in the reference. These rules can be defined in the settings in the menu "Production" on the tab "ImageParser". can be defined.

Franking (service/article/postage)

The option fields can be used to set how and which service and articles are assigned to the scanned shipments.

• Fixed service and article
  The service and the article will be saved on the shipment. which is set in the corresponding selection fields is set. A service and an article must be selected.
  Only services which fulfil the following conditions are available for selection:
  - Shipment related services
  - No extra service
  - Available for sorting machine or sorting machine IHS
  - It must not be a billing service
  - Service must be valid (validity date from/to)
  - It must not be a be a cooperated service

• Service and article from franking
  Only franking barcodes from DIEPOST (Switzerland) and PostAT (Austria) are supported!
  The service and article are determined from the franking barcode read. This is read from the item using ImageParser. The behaviour in the event of incorrect reading can be controlled by means of further options:

  • if not readable:
    An alternative set service and article is used, which are selected in the adjacent combo boxes. are selected.

  • Stop
    The scan process is stopped with the corresponding error message stopped.

  • Take postage value from franking
    If this option is selected, the postage value is extracted from the barcode read and saved for the item, otherwise the price is determined from the tariff model. price is determined from the rate model.
    If the postage value cannot be read, shipment entry is aborted.
    ATTENTION:
    This option requires that the postage value is contained in the franking barcode. This is not the case with PostAT frankings! => Do NOT select this option for processing PostAT items!

Assignment of service/article from franking barcode

The service and article are assigned via a product code read from the franking barcode.
This product code is searched for in the articles defined in the rate model for the assignment (article mapping).
For this purpose, the rate model (article) must be maintained accordingly (manually or, in the case of DIEPOST, also via import).
On the article, the extended attribute 104: Franking/R-Scan product code (DIEPOST and PostAT) must match the product code read.
DIEPOST: Level number from franking barcode.
PostAT: Product code from franking barcode.

Sender

The sender of a shipment can be set via radio button option field or can be read from the letter using the ImageParser rule. mail item by means of an ImageParser rule. If the sender is to be set as a fixed one select a customer/cost centre either by means of the button"Customer or by means of the button"Person button. In case of an assignment by the person the cost centre or customer assigned to the person will be used. assigned to the person will be used.

If the option "Read sender from shipment" is set is set, you have 2 options on how to proceed if the sender is not recognized. These can be set again by means of radio button below the selected option, which are to be used as follows:

• if unreadable
  An alternatively set sender is used, which can be selected with the which must be selected with the buttons "Customer" or "Person". buttons.

• Stop
  The scanning process is cancelled and the transmission is no longer processed. processed further.

Order identifier

The order identifier of a consignment can be set radio button or can be read from the letter item by means of ImageParser rule from the letter item. If the order identifier is fixed, enter it in the input field next to it. input field next to it.

If the option "Read order identifier from transmission" is set is set, you have 2 options on how to proceed if the order identifier is not recognised. These can be set again by means of the option field below the selected option which are to be used as follows:

• if unreadable
  An alternative order identifier is used, which has to be entered which must be entered in the input field next to it.

• Stop
  The scanning process is cancelled and the transmission is no longer processed. processed further.

Determine shipment data

To determine the following shipment data such as service and article, service provider, service provider zone and district the following process is executed:

• The system checks whether franking can be read. can be read. If so, the corresponding service provider is determined

• Read franking value from franking.

• Search for articles of the corresponding service provider with read franking value. If successful, then the service provider zone is determined.

  • If the option 'Fixed service/article', then the article set and the franking value read are saved. are saved

  • If option 'read from shipment', then save found item and franking value, if no item is found article was found, then save set article and Save franking value

  • If option 'Stop', then scan stop, do not save transmission

• Read recipient address and let SortTree to determine carrier routes. Only the carrier routes which have the service provider determined by the franking as the service provider determined by the franking. If no service provider could be no service provider could be determined by the franking, the system All carrier routes are processed further

  • If district is unique, then this district is saved on the shipment

  • If the district is not unique, the system is checked whether with the article found or set a unique carrier route is found.

  • If no unique carrier route is found was found, then the district is left empty

Alternate code

The following options are available for the alternative code available:

• Do not read alternate code
  The shipment's alternate code is not read and not stored with the shipment.

• It must be possible to read the alternative code, otherwise stop
  If the alternative code cannot be read, it is stopped with the corresponding error message.

• Alternative code unique
  If the checkbox is selected, the system will check whether a shipment with the read alternative code already exists when the shipment is saved. alternative code already exists. If exactly one unique shipment is found, it will be updated, otherwise a new shipment will be created. (none or more than one found) a new shipment will be created.

Recipient address

The following options are available for entering the recipient's address:

• Do not read recipient address
  The recipient's address is not recorded and not saved for sending.

• Read recipient address optional
  The recipient address is read and can optionally be validated. If the check is successful, the corrected recipient address is saved, otherwise the read recipient address is saved unchanged. If the address is empty, no error is output.

• Postcode and city must be present
  The recipient address is read. At least the country, postal code and city must be recognized, otherwise an error is is output.

• Postcode, city and street must be present
  The recipient address is read. At least country, postal code, city and street must be recognized, otherwise an error is error is output.

• Postcode, city, street and name must be present.
  The recipient address is read. At least the country, postal code, city, street and recipient name must be recognized, otherwise an error is an error is output.

Check recipient address with area data

If this checkbox is activated, the recipient address is checked according to the above setting with the help of the area data maintained in the district administration. If the check is successful, the corrected recipient address will be applied.
If this option is not activated, it will only be checked if the corresponding attributes are not empty.

District Allocation

The following options are available:

• Determine carrier route based on recipient address if not found use fixed carrier route
  If a recipient address could be determined, a carrier route is searched for with to search for a carrier route. If the carrier route could be determined all available carrier route information is stored on the consignment. If no or several precincts were determined was determined, the set fixed district is used.

• Always use fixed district
  The system does not search for a carrier route, but saves the selected fixed is saved directly on the shipment.

Use the "..." button behind the display of the selected district to select a district. display of the selected district to select a district. The standard carrier route selector will be opened, with which you can can determine your desired district.
Please note that this fixed carrier route must be selected, for processing to take place.