Use-Case R-Scan

Print module

The print module is supported as hardware but the letters are not printed.

Sort module

The sort module is supported if available.

Tab General

On this tab the ImageParser rule which should be used for the scanning process. It only those ImageParser rules are listed which are intended for the module R-Scan module. These rules can be changed in the settings in the menu "Production" on the tab "ImageParser". can be adjusted.

If a sorting module is available, the desired desired sort plan can be selected from the drop-down list. This must support all function compartments for this use case, otherwise the machine cannot be started.

Tab franking

The option fields can be used to set how and which service and articles are assigned to the scanned shipments.

• Fixed service and article
  The service and the article will be saved on the shipment. which is set in the corresponding selection fields is set. A service and an article must be selected.
  Only services which fulfil the following conditions are available for selection:
  - Shipment related services
  - No extra service
  - Available for sorting machine or sorting machine IHS
  - It must not be a billing service
  - Service must be valid (validity date from/to)
  - It must not be a be a cooperated service

• Service and article from franking
  Only franking barcodes from DIEPOST (Switzerland) and PostAT (Austria) are supported!
  The service and article are determined from the franking barcode read. This is read from the item using ImageParser. The behaviour in the event of incorrect reading can be controlled by means of further options:

  • if not readable:
    An alternative set service and article is used, which are selected in the adjacent combo boxes. are selected.

  • Stop
    The machine is stopped with the corresponding error message stopped.

  • if not readable: eject into Function tray 'No-Franking
    The shipment is still processed (without service/article), but it is diverted to the but it is diverted to the corresponding function tray.

  • Take postage value from franking
    If this option is selected, the postage value is extracted from the barcode read and saved for the item, otherwise the price is determined from the tariff model. price is determined from the rate model.
    ATTENTION:
    This option requires that the postage value is included in the franking barcode. This is not the case for PostAT frankings! => Do NOT select this option for processing PostAT items!

Assignment of service/article from franking barcode

The service and article are assigned via a product code read from the franking barcode.
This product code is searched for in the articles defined in the rate model for the assignment (article mapping).
For this purpose, the rate model (article) must be maintained accordingly (manually or, in the case of DIEPOST, also via import).
On the article, the extended attribute 104: Franking/R-Scan product code (DIEPOST and PostAT) must match the product code read.
DIEPOST: Level number from franking barcode.
PostAT: Product code from franking barcode.

Tab sender

The sender of a shipment can be set via radio button option field or can be read from the letter using the ImageParser rule. mail item by means of an ImageParser rule. If the sender is to be set as a fixed sender select a customer/cost centre either by means of the button"Customer or by means of the button"Person button. In case of an assignment by the person the cost centre or customer assigned to the person will be used. assigned to the person will be used. Possible keys to find a customer are the UPOC, the number or the External number, for a person all elements that are supported by the IHS server and and are uniquely recognized as a whole term.

If the option "Read sender from shipment" is set is set, you have 2 options on how to proceed if the sender is not recognized. These can be set again by means of radio button below the selected option, which are to be used as follows:

• if unreadable
  An alternatively set sender is used, which can be selected with the which must be selected with the buttons "Customer" or "Person". buttons.

• Stop
  The scanning process is cancelled and the transmission is no longer processed. processed further.

• if not readable: eject into function compartment No-transmitter
  The transmission will still be processed, but it will be ejected into the ejected into the corresponding function tray.

Tab order identifier

The order identifier of a consignment can be set radio button or can be read from the letter item by means of ImageParser rule from the letter item. If the order identifier is fixed, enter it in the input field next to it. input field next to it.

If the option "Read order identifier from transmission" is set is set, you have 2 options on how to proceed if the order identifier is not recognised. These can be set again by means of the option field below the selected option which are to be used as follows:

• if unreadable
  An alternative order identifier is used, which has to be entered which must be entered in the input field next to it.

• Stop
  The scanning process is cancelled and the transmission is no longer processed. processed further.

• if not readable: eject into function tray No order identifier
  The consignment will still be processed, but it will be but it is diverted to the corresponding function tray.

Determine shipment data

To determine the following shipment data such as service and article, service provider, service provider zone and district the following process is executed:

• The system checks whether franking can be read. can be read. If so, the corresponding service provider is determined

• Read franking value from franking.

• Search for articles of the corresponding service provider with read franking value. If successful, the service provider zone is determined.

  • If the option 'Fixed service/article', then the article set and the franking value read are saved. are saved

  • If option 'Read from shipment', then Save franking value.

  • If option 'Stop', then scan stop, do not save transmission

• Read recipient address and let SortTree to determine carrier routes. Only the carrier routes which have the service provider determined by the franking as the service provider determined by the franking. If no service provider could be no service provider could be determined by the franking, the system All carrier routes are processed further

  • If district is unique, then this district is saved on the shipment

  • If the district is not unique, the system is checked whether with the article found or set a unique carrier route is found.

  • If no unique carrier route is found was found, then the district is left empty

Tab Alternative code

The following options are available for the alternative code available:

• Do not read alternate code
  The shipment's alternate code is not read and not stored with the shipment.

• It must be possible to read the alternative code, otherwise stop
  If the alternative code cannot be read, the machine will stop with the machine stops with the corresponding error message.

• It must be possible to read the alternative code, otherwise eject into function tray 'No-Alternative-Code'.
  If the alternative code cannot be read, the shipment will still be processed, but it will be ejected to the but it will be diverted to the function tray 'No-Alternative-Code'.

• Alternative code unique
  If the checkbox is selected, the system will check whether a shipment with the read alternative code already exists when the shipment is saved. alternative code already exists. If a unique shipment is found, it will be updated, otherwise a new shipment will be created.

Tab recipient address

The following options are available for entering the recipient's address:

• Do not read recipient address
  The recipient's address is not recorded and not saved for sending.

• Read recipient address optional
  The recipient address is read and can optionally be validated. If the check is successful, the corrected recipient address is saved, otherwise the read recipient address is saved unchanged.

• Postcode and city must be present
  The recipient address is read. At least country, postal code and city must be recognized.

• Postcode, city and street must be present
  The recipient address is read. At least country, postal code, city and street must be recognized.

• Postcode, city, street and name must be present.
  The recipient address is read. At least country, postcode, city, street and the recipient's name must be recognized.

Check recipient address with area data

If this checkbox is activated, the recipient address is checked according to the above setting with the help of the area data maintained in the district administration. If the check is successful, the corrected recipient address will be applied.
If this option is not activated, it will only be checked if the corresponding attributes are not empty.

Behaviour in case of invalid recipient address

If the recipient's address cannot be determined or is invalid according to the above settings, the following options are available. the following options are available:

• If recipient address is invalid: Stop
  The machine is stopped with the corresponding error message

• If receiver address is invalid: divert to 'No-Receiver' box No-Receiver' function tray
  The transmission will still be processed, but it will be ejected to the ejected into the corresponding function tray.

District Allocation

The following options are available:

• Determine carrier route based on recipient address if Not found Use fixed carrier route
  If a recipient address could be determined, a carrier route is searched for with to search for a carrier route. If the carrier route could be determined all available carrier route information is stored on the shipment. If no or several precincts were determined was determined, the set fixed district is used.

• Always use fixed carrier route
  The system does not search for a carrier route, but saves the selected fixed is saved directly on the shipment.

Use the "..." button behind the display of the selected district to select a district. display of the selected district to select a district. The standard carrier route selector will be opened, with which you can can determine your desired district.
Please note that this fixed carrier route must be selected, for processing to take place.