Use case R-Scan

In this use case, various analysis data is saved on the consignment if processing is successful. These can be found in the shipment details in the user log of the shipment.

Print module

The print module is supported as hardware, but the letters are not printed.

Sorting module

The sort module/print module is supported if available.

General tab

TheImageParser rule to be used for the scanning process is selected on this tab. Only the ImageParser rules that are intended for the R-Scan module are listed. These rules can be defined and adjusted in the settings in the Production menu on the "ImageParser" tab.

If a sorting module is available, the desired sorting plan can be selected from the drop-down list. This must support all function trays for this use case, otherwise the machine cannot be started.

If the corresponding license and a print module are available, the Easy option is displayed. This option supports label printing and in particular printing with the R and A+ code from DIE POST. If the option is activated, the selection of the print layout is displayed. A label should be selected here that is configured according to the use case.

Franking tab

Option fields can be used to set how and which services and items are assigned to the scanned consignments.

• Fixed service and item
  The service and item set in the corresponding selection fields are saved on the shipment. A service and an article must be selected.
  Only services that fulfill the following conditions are available for selection:
  - Consignment-related services
  - No extra service
  - Available for sorting machine or sorting machine IHS
  - It must not be a billing service
  - Service must be valid (validity date from/to)
  - Must not be a cooperated service

• Service and item from franking
  Only franking barcodes from DIEPOST (Switzerland) and PostAT (Austria) are supported!
  The service and item are determined from the franking barcode read. This is read from the item using ImageParser. The behavior in the event of an incorrect reading can be controlled by means of further options:

  • if not legible:
    An alternative service and article is used, which is selected in the adjacent combination fields.

  • Stop
    The machine is stopped with the corresponding error message.

  • if not legible: eject to functional compartment 'No-Franking'
    The consignment will still be processed (without service/article), but it will be ejected to the corresponding functional compartment.

  • Take postage value from franking
    If this option is selected, the postage value is extracted from the read barcode and saved for the shipment, otherwise the price is determined from the rate model.
    ATTENTION:
    This option requires that the postage value is included in the franking barcode. This is not the case with frankings from PostAT! => Do NOT select this option for processing PostAT items!

Assignment of service/article from franking barcode

The service and item are assigned via a product code read from the franking barcode.
This product code is searched for in the items defined in the rate model for the assignment (item mapping).
The rate model (item) must be maintained accordingly (manually or, in the case of DIEPOST, also via import).
On the item, the extended attribute 104: Franking/R-Scan product code (DIEPOST and PostAT) must match the product code read.
DIEPOST: Stage number from franking barcode.
PostAT: Product code from franking barcode.

Cost unit tab

The cost unit of a consignment can be set as fixed using the option field or read from the mail item using the ImageParser rule. If the cost unit is to be set as fixed, select a customer/cost center using either the"Customer" button or the"Person" button. In the case of an assignment by person, the cost center or customer assigned to the person is used. Possible keys for finding a customer are the UPOC, the number or the external number, in the case of a person all elements that are supported by the IHS server and are clearly recognized as a whole term.

The following option is not available in the R-Scan Easy use case:

If the option "Read cost unit from consignment" is set, you have 2 options for how to proceed if the sender is not recognized. These can in turn be set using the option field below the selected option, which are to be used as follows:

• if not readable
  An alternative sender is used, which must be selected using the "Customer" or "Person" buttons next to it.

• Stop
  The scanning process is canceled and the shipment is not processed any further.

• if not readable: eject in 'No sender' functional compartment
  The consignment will still be processed, but it will be ejected into the corresponding functional compartment.

Order identifier tab

The order identifier of a consignment can be set to fixed using the option field or read from the letter consignment using the ImageParser rule. If the order ID is fixed, enter it in the adjacent input field.

If the option "Read order identifier from shipment" is set, you have 2 options for how to proceed if the order identifier is not recognized. These can in turn be set using the option field below the selected option, which are to be used as follows:

• if not readable
  An alternative order identifier is used, which must be entered in the adjacent input field.

• Stop
  The scanning process is canceled and the shipment is not processed any further.

• if not readable: eject to function compartment 'No order ID'
  The consignment will still be processed, but it will be ejected into the corresponding functional compartment.

Determine shipment data

The following process is carried out to determine the following shipment data such as service and article, service provider, service provider zone and district:

• The system checks whether franking can be read. If yes, the relevant service provider is determined

• Read franking value from franking.

• Search for items from the relevant service provider with the franking value read. If successful, the service provider zone is determined.

  • If the 'Fixed service/article' option is selected, the set article and franking value read will be saved

  • If option 'Read from consignment', then save franking value.

  • If option 'Stop', then stop scanning, do not save program

• Read recipient address and have SortTree determine districts. Only those districts are further processed that have the service provider determined by the franking as the logistics service provider. If no service provider could be determined by the franking, all districts are processed further

  • If the district is unique, this district is saved on the shipment

  • If the district is not unique, the system checks whether a unique district is found for the item found or set.

  • If no unique district was found, the district is left blank

Tab Alternative code

The following options are available for the alternative code:

• Alternative code not read
  The alternative code of the shipment is not read and not saved for the shipment.

• Alternative code must be able to be read, otherwise stop
  If the alternative code cannot be read, the machine stops with the corresponding error message.

• It must be possible to read the alternative code, otherwise it will be ejected intothe 'No alternative code' function compartment
  If the alternative code cannot be read, the consignment will still be processed, but it will be ejected into the 'No alternative code' function compartment.

• Alternative code unique
  If the checkbox is selected, the system checks whether a shipment with the read alternative code already exists when the shipment is saved. If a unique shipment is found, it is updated, otherwise a new shipment is created.

Recipient address tab

The following options are available for entering the recipient address:

• Do not read recipient address
  The recipient address is not recorded and not saved for the shipment.

• Optional read recipient address
  The recipient address is read and can optionally be validated. If the check is successful, the corrected recipient address is saved, otherwise the read recipient address is saved unchanged.

• Zip code and city must be available
  The recipient address is read. At least the country, zip code and city must be recognized.

• Zip code, city and street must be available
  The recipient address is read. At least the country, zip code, city and street must be recognized.

• Zip code, city, street and name must be available
  The recipient address is read. At least the country, zip code, city, street and recipient name must be recognized.

Check recipient address with area data

If this checkbox is activated, the recipient address is checked according to the above setting using the area data maintained in the district administration. If the check is successful, any corrected recipient address is adopted.
If this option is not activated, the system only checks whether the corresponding attributes are not empty.

Behavior with invalid recipient address

If the recipient address cannot be determined or is invalid according to the above settings, the following options are available:

• If recipient address is invalid: Stop
  The machine is stopped with the corresponding error message

• If recipient address is invalid: eject to function compartment 'No-Receiver'
  The consignment will still be processed, but it will be ejected to the corresponding function compartment.

District allocation

The following options are possible:

• Determine district based on recipient address, if not found use fixed district
  If a recipient address could be determined, a district is searched for with this address. If the district could be determined, all available district information is saved on the shipment. If no or several districts were determined, the set fixed district is used.

• Always use fixed district
  No district is searched for, but the selected fixed district is saved directly on the consignment.

Use the "..." button behind the display of the selected district to select a district. The standard district selector opens, which you can use to determine your desired district.
Please note that this fixed district must be selected for processing to take place.